Synergy22 Hackathon Official Rules
SUBMISSION OF ANY ENTRY CONSTITUTES AGREEMENT TO THESE OFFICIAL RULES AS A CONTRACT BETWEEN ENTRANT (AND EACH INDIVIDUAL MEMBER OF ENTRANT), THE HACKATHON TEAM, AND THE UNIVERSITY.
1. Dates and timings:
Registration time: 14th March 2022 (IST) – March 20th 2022 - 3:00 PM (IST)
Submission Deadline: 3:00 PM on March 20th 2022
Judging period: 3:00 PM to 6:00 PM on March 20th 2022
Winner Announcements: 8:00 PM on March 20th 2022
2. Eligibility:
- Students who are at least 18 where they reside as of the time of entry (“Eligible Individuals”) and
- Teams of Eligible Students (“Teams”);
An Eligible Individual may join only one Team. If a Team is entering the Hackathon, they must appoint and authorize one individual (the “Representative”) to represent, act, and enter a Submission, on their behalf. By entering a Submission on behalf of a Team you represent and warrant that you are the Representative authorized to act on behalf of your Team.
The hackathon is NOT open to anyone that is not currently a student studying at Amrita Vishwa Vidyapeetham, Coimbatore campus.
3. How to Enter:
To register, head over to https://synergy22.tech and follow the below steps:
- Register for the hackathon on the hackathon website by clicking the “Join Hackathon” button and filling up the included form. Please refer to the brochure for details on mini events and other information.
- Entry in the Hackathon constitutes consent for Devpost to collect and maintain an entrant’s personal information for the purpose of operating and publicizing the Hackathon.
- If your Project meets the requirements below (each a “Category”), your project may be eligible for the relevant prizes (each a “Category Prize”).
o A working prototype
o A design or idea
- (Optional) Create a video that includes footage that explains your project’s features and functionality through a comprehensive demonstration.
- Complete and enter all of the required fields on the “Enter a Submission” page of the Hackathon Website (each a “Submission”) during the Submission Period and follow the requirements below.
4. Submissions:
(i) What to Create: Design a prototype that solves a world problem. This competition is completely open-ended, and competitors can submit projects relating to problems in any field with any software they are comfortable with.
(ii) Functionality: The Project must be capable of being successfully installed and running consistently on the platform for which it is intended and must function as depicted in the video and/or expressed in the text description.
(iii) Platforms: A submitted Project must run on the platform for which it is intended.
(iv) New & Existing: Projects must be either newly created by the Entrant or created prior to the Hackathon Submission Period (we accept submissions originally created for other Hackathons!).
(v) Third Party Integrations: If a Project integrates any third-party SDK, APIs and/or data, Entrant must be authorized to use them.
(vi) Testing: The Entrant must make the Project available free of charge and without any restriction, for testing, evaluation and use by the Sponsor, Administrator and Judges until the Judging Period ends. Entrants must make their Project available for testing by:
·Including a link to the Project code on GitHub or another code repository sharing service. The code repository may be public or private. If the repository is private, access must be given to the Administrator and indicated in the testing instructions provided with your Submission. Code will be used only for Submission review, testing, and Judging. If you are submitting only a design/idea, a Google Doc or Word File or PDF File of your submission will suffice.
·Include all deployment files and testing instructions needed for testing your Project if not obvious.
Submission Requirements. Submissions to the Hackathon must meet the following requirements:
·Include a Project built with the required developer tools and meets the above Project Requirements.
·Include a URL to your code repository for judging and testing by making your code public or by sharing access with the Sponsor and Administrator.
·Include a text description that should explain the features and functionality of your Project.
·Select the relevant Category based on the use case of your Project to be considered for the relevant Category Prize.
o A working prototype
o A design or idea
·Be the original work of the submitter, be solely owned by the submitter, and not violate the IP rights of any other person or entity.
·Multiple Submissions: An Entrant may submit more than one Submission, however, each submission must be unique and substantially different from each of the Entrant’s other Submissions, as determined by Devpost in their sole discretion.
Language Requirements
All Submission materials must be in English or, if not in English, the Entrant must provide an English translation of the demonstration video, text description, and testing instructions as well as all other materials submitted.
5. Submission modifications:
A. Draft Submissions: Prior to the end of the Submission Period, you may save draft versions of your submission on Devpost to your portfolio before submitting the submission materials to the Hackathon for evaluation. Once the Submission Period has ended, you may not make any changes or alterations to your submission, but you may continue to update the project in your Devpost portfolio. Updates made to your portfolio after the submission deadline will not be made visible to the hackathon judges.
B. Modifications After the Submission Period. The Sponsor and Devpost may permit you to modify part of your submission after the Submission Period for the purpose of adding, removing or replacing material that potentially infringes a third party mark or right, discloses personally identifiable information, or is otherwise inappropriate. The modified submission must remain substantively the same as the original submission with the only modification being what the Sponsor and Devpost permits.
6. Judging & Criteria:
Eligible submissions will be evaluated by a panel of judges selected by the Sponsor (the “Judges”). Judges may be employees of the sponsor or third parties, may or may not be listed individually on the Hackathon Website, and may change before or during the Judging Period. Judging may take place in one or more rounds with one or more panels of Judges, at the discretion of the sponsor.
Stage One) The first stage will determine via pass/fail whether the submission meets a baseline level of viability, in that the submission reasonably fits the theme and reasonably meets the Project and Submission Requirements.
Stage Two) All submissions that pass Stage One will be evaluated in Stage Two based on the following differently weighted criteria (the “Judging Criteria”), and according to the sole and absolute discretion of the judges.
The scores from the Judges will determine the potential winners of the applicable prizes. The Entrant(s) that are eligible for a Prize, and whose Submissions earn the highest overall scores based on the applicable Judging Criteria, will become potential winners of that Prize.
Tie Breaking. For each Prize listed below, if two or more submissions are tied, the panel of Judges will vote on the tied submissions.
7. Prizes:
All prizes presented on the Devpost front page will be honoured. ONLY submissions made by students will be eligible for prizes.
Total cash prizes: Rs. 24,000/-
8. General submissions:
A. Administrators reserve the right, in their sole discretion, to cancel, suspend and/or modify the Hackathon, or any part of it, in the event of a technical failure, fraud, or any other factor or event that was not anticipated or is not within their control.
B. Administrators reserve the right in their sole discretion to disqualify any individual or Entrant if it finds to be actually or presenting the appearance of tampering with the entry process or the operation of the Hackathon or to be acting in violation of these Official Rules or in a manner that is inappropriate, unsportsmanlike, not in the best interests of this Hackathon, or a violation of any applicable law or regulation.
C. Any attempt by any person to undermine the proper conduct of the Hackathon may be a violation of criminal and civil law. Should the Administrator suspect that such an attempt has been made or is threatened, they reserve the right to take appropriate action including but not limited to requiring an Entrant to cooperate with an investigation and referral to criminal and civil law enforcement authorities.
D. If there is any discrepancy or inconsistency between the terms and conditions of the Official Rules and disclosures or other statements contained in any Hackathon materials, including but not limited to the Hackathon Submission form, Hackathon Website, or advertising, the terms and conditions of the Official Rules shall prevail.
E. The terms and conditions of the Official Rules are subject to change at any time, including the rights or obligations of the Entrant, and Administrator. The Sponsor and Administrator will post the terms and conditions of the amended Official Rules on the Hackathon Website. To the fullest extent permitted by law, any amendment will become effective at the time specified in the posting of the amended Official Rules or, if no time is specified, the time of posting.
F. If at any time prior to the deadline, an Entrant or prospective Entrant believes that any term in the Official Rules is or may be ambiguous, they must submit a written request for clarification.
G. The Administrator’s failure to enforce any term of these Official Rules shall not constitute a waiver of that provision. Should any provision of these Official Rules be or become illegal or unenforceable in any jurisdiction whose laws or regulations may apply to an Entrant, such illegality or unenforceability shall leave the remainder of these Official Rules, including the Rule affected, to the fullest extent permitted by law, unaffected and valid.
H. Excluding Submissions, all intellectual property related to this Hackathon, including but not limited to copyrighted material, trademarks, trade-names, logos, designs, promotional materials, web pages, source codes, drawings, illustrations, slogans and representations are owned or used under license by the Administrator. All rights are reserved. Unauthorized copying or use of any copyrighted material or intellectual property without the express written consent of its owners is strictly prohibited.
9. Entrant’s Personal Information.
Information collected from entrants is subject to the Devpost’s Privacy Policy, which is available at https://info.devpost.com/privacy. For questions, send an email to support@devpost.com. Additionally, we reserve the right to provide your info to HoverRobotix & MENTORx for internship opportunities.